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Effectively managing the multitude of devices in a contemporary office is a big job. The challenge lies in meticulous oversight of each device, identifying users, and observing patterns of usage. If your technology assets are not currently being tracked, it is a good idea to implement some way of monitoring those systems. The adoption of an inventory management system presents a more efficient and streamlined approach to address this challenge.
The rationale for implementing a solution of this nature is straightforward—to protect your business and work to potentially mitigate risks. Even small-scale enterprises frequently witness the movement of devices in and out of the office. Employees commonly possess a work desktop, a remote work laptop, and a company-issued smartphone. From both financial and security perspectives, the tracking of these devices is of paramount importance.
A comprehensive tracking system comprises two fundamental components: the tracking method and the record-keeping method. While some organizations still rely on traditional paper ledgers for technology tracking, a more efficient and secure alternative is to embrace technology-driven methods. Paper ledgers are prone to user errors, and minimizing the risk of mishaps, particularly concerning valuable assets like business tech, is crucial.
Two primary methods for tracking business technology include barcode scanning and Radio Frequency Identification (RFID) technology. In barcode scanning, each device is assigned a unique barcode. When scanned, this updates the record system with information such as device check-out status and other relevant details. RFID technology, which utilizes unique microchips affixed to devices, is another effective method. Active RFID systems tag devices through a reader, while passive systems tag the microchip upon entering or leaving a designated radius.
Regardless of the chosen tracking method, seamless integration with an electronic record-keeping system is indispensable. Stored information should encompass details such as the user, device description, purpose, and contact information for the device holder. The inclusion of other pertinent data enhances the ability to trace assigned devices when necessary.
This tracking system extends beyond technology alone. Digital Seattle provides a comprehensive solution capable of tracking inventory, minimizing waste, and enhancing your bottom line. Our commitment to effective tracking also extends to our client interactions. When collaborating with your business, we meticulously track every assisted device, facilitating comprehensive documentation for efficient support provision.
For further information about our inventory management solutions, please give us a call today at (206) 709-9556.